Privacy Policy

What data do we collect?

Mailing list

• Name
• Email address

Database

• Name
• Email address
• Phone number
• Company
• Role
• LinkedIn address

Case study & impact assessment

• Name
• Email address
• Phone number
• Age
• Location
• Job status
• Stories, quotes, photos, videos, and background notes

Media

Photos or videos (whether you are central or in the background). Please see our Media Policy for more information.

How do we collect your data?

You directly provide Period Reality with most of the data we collect. We collect and process data when you:

• Sign up for our newsletter
• Register for any of our programs, webinars or trainings
• Participate in our case studies or impact assessment
• Voluntarily provide your information to a member of our team for the purpose of future communications

We also collect your data indirectly from the following sources:

• LinkedIn

How will we use your data?

Period Reality collects your data so that, as a member of our community, we can:

• Share our newsletter, “Periodics”, if you are subscribed to our mailing list.
• Keep you updated with relevant programs if you sign up for such updates.

When we collect your data for research, we can:

• Analyse your data for the research project in which you are taking part.
• As part of our cycle-tracking program: after completing our three-month tracking phase and the subsequent evaluation, we will continue to store the collected tracking data anonymously and delete your identifying data, so the tracking data can no longer be associated with you.

For case studies and impact assessment reports:

• We will analyse your information, stories and/or quotes and include them in reports to share with funders and our wider community.
• Period Reality’s case study consent form allows you to choose to have your story or quotes shared anonymously — without your name and/or identifying features, photos and videos.

We will not share your data with other companies or individuals without your explicit consent.

How do we store your data?

• Period Reality stores your data on a cloud server with restricted access.
• We will continue to keep your data if you are subscribed to our mailing list, or you have given express consent to keep up to date with relevant Period Reality programs. You may always opt out at a later date by unsubscribing to our newsletter or emailing hello@periodreality.org.
• As part of our cycle-tracking program and research, we will keep your personal identification information for the duration of the tracking programme until the completion of the subsequent evaluation. Once the evaluation concludes, we will delete your personal identification information and store the collected tracking data anonymously.
• For our case study and impact assessment reports, Period Reality may use content featuring individuals (including photos, videos, audio recordings, stories, quotes, or artwork) for as long as it remains relevant to our charitable purposes. When content or associated personal data is no longer relevant, we will securely delete it in line with GDPR policies.

What are your data protection rights?

We want to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

• The right to access – you may request copies of your personal data. We may charge a small fee for this service.
• The right to rectification – you may request that we correct any information you believe is inaccurate, or complete information you believe is incomplete.
• The right to erasure – you may request that we erase your personal data, under certain conditions.
• The right to restrict processing – you may request that we restrict the processing of your personal data, under certain conditions.
• The right to object to processing – you may object to our processing of your personal data, under certain conditions.
• The right to data portability – you may request that we transfer the data we have collected to another organisation, or directly to you, under certain conditions.

If you make a request, we have one month to respond. To exercise any of these rights, please contact us at hello@periodreality.org.

Privacy policies of other websites

The Period Reality website contains links to other websites. Our privacy policy applies only to our website, so if you click a link to another website, you should read their privacy policy.

Changes to our privacy policy

Period Reality keeps its privacy policy under regular review. You will be informed of any changes to our policy. This privacy policy was last updated on 1 July 2024.

How to contact us

If you have any questions about Period Reality’s privacy policy or the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us at hello@periodreality.org.

How to contact the appropriate authorities

Should you wish to report a complaint, or if you feel that Period Reality has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office (ICO).